112650 – MAE PhD Program Coordinator

Department: MECHANICAL & AEROSPACE ENGNRG	Hiring Salary Range $50,000 – $61,600 /year
Worksite: Campus	Appointment Type: Career
Appointment Percent: 100%	Union: Uncovered
Total Openings: 1	Work Schedule: 8 hrs/day, Mon – Fri

UCSD Layoff from Career
Appointment: Apply by 11/29/21 for consideration with preference for rehire. All layoff applicants should contact their Employment
Advisor.

Special Selection Applicants: Apply by 11/09/21. Eligible Special Selection clients should contact their
Disability Counselor for assistance.

DESCRIPTION

Under the general supervision
of the Director of Student Affairs, the incumbent is responsible for graduate student academic advising, graduate program admissions,
recruitment, event planning, and curriculum development for the PhD program in Mechanical and Aerospace Engineering (MAE). Advises and
counsels graduate students on all academic affairs matters and coordinates all necessary administrative processes related to graduate
students in an academic department. Meets with students at various stages to review progress, provide information on course and program
requirements, exam requirements, advancement to candidacy, dissertation defense, and final degree processing.

Coordinates and
administers the admissions processes for graduate programs. Assists in the review of graduate program applications to evaluate, assess, and
recommend files for admission potential. Represents the department in all matters pertaining to outreach and recruitment including, but not
limited to, Research Expo, college fairs, sponsored campus activities, monthly campus information sessions, annual award and industry
events, the annual Open House / PhD Recruitment Event, and individual interview sessions. Develops, organizes, and implements annual New
Graduate Student Orientation

QUALIFICATIONS

• Bachelor’s degree in related area or related
  experience/training.
• Knowledge of advising and counseling techniques.
• Knowledge of University-specific
  computer application programs and pertinent databases.
• Knowledge of University processes and procedures. Understanding of
  University rules and regulations.
• Effective interpersonal skills. Ability to establish and maintain cooperative working
  relationships.
• Multicultural competencies; ability to work with diverse populations. Interact with a variety of people at
  all levels and communicate with provosts, deans, faculty, staff, students and the public in a professional manner with tact, diplomacy and
  patience.
• Demonstrated ability to utilize independent decision-making skills, to identify, research and analyze complex
  situations, recommend solutions and determine actions to be taken to affect resolution. Ability to work with minimal direction and negotiate
  conflicts.
• Ability to multi-task; verbal and written communication skills. Balance multiple, conflicting, priorities with
  deadlines, constraints, and numerous interruptions. Successfully follow multiple tasks through to completion. Ability to verbally express
  one’s position, plan of action, evaluation or interpretation in a professional, concise and courteous manner. Invite information,
  constructive criticism, and cooperation from others.
• Skills in service orientation, organization, active listening, and
  critical thinking.
• Ability to interpret academic material and adapt it for presentation in brochures, flyers and the general
  catalog.
• Advanced writing skills to independently compose letters and memos, subject to review by supervisor, using correct
  spelling, grammar, punctuation, composition, text editing and proofreading skills. Compose, edit and proofread narrative sections of printed
  information.
• Working knowledge of information technology systems and demonstrated ability to use computer software systems
  for word processing, database manipulation, electronic mail and spreadsheet software.
• Ability to interact with and clarify
  procedures for faculty by means of research and management of new policies as needed.
• Working knowledge of accounting
  principles, business math and bookkeeping for budget planning and analysis.
• Basic knowledge of student immigration and visa
  processes pertaining to international students and scholars.

SPECIAL CONDITIONS

• Overtime and
  weekends may be required.
• Background check required.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: https://ift.tt/30XOK0j;

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